Researching scanners and copiers, or even document management, you may have come across the term ‘document imaging.’ But, what is document imaging? Document imaging refers to the process of using your scanner or multifunction printer to make digital copies of your paper documents.
You will scan your documents into an electronic document management system, like SharePoint, for centralized storage.
There are a few types of document management – self-hosted or cloud-hosted – and offer different benefits. Some document management software will integrate with other apps that you may already be using, so be sure to investigate this before making a decision.
One important consideration to make is the right technology to scan your documents. With the right combination of software and technology, you can scan your files as editable and easily searchable PDFs and scan in bulk, if you need to.
With the right process for scanning your files, you will be able to easily organize your files for easy access later on. Make sure that you assign the right keywords, tags and titles to make your files as accessible as possible.
Contact us for more information on document imaging or document management software and technology or to learn how we can transform your office environment.