Can your organization live without a managed print engagement? Sure, but why would you want to take the risk?
The hard facts are that an unmanaged print environment puts your company at risk of print-related security breaches every single day. Even if you’ve tasked a staff member with print security duty, if they’re not trained by industry experts, they’re likely to miss something.
That’s what we mean by risk.
The low-down on print security.
There are several ways your networked printers and copiers put your information at risk, both on the device and during information sharing processes. Here’s what’s happening while your staff is busy printing, scanning, storing, and sharing your documents.
1. Printing sensitive documents.
It seems like a simple thing to ask—when printing documents containing sensitive information, make sure no one else sees them. Unfortunately for your organization, that’s probably not happening. Recent surveys reveal that 50% of knowledge workers are privy to confidential documents on a regular basis. How? The problem begins when documents are routinely abandoned in print trays. Employees report seeing confidential company correspondence, co-worker salary details, HR information, and more. The practice is not only irresponsible and a violation of trust, but it’s a punishable offense under current privacy mandates.
2. Network security.
Hackers hit the motherlode when they discovered how to enter networks through printer-related security vulnerabilities. Without proper security protocols, every bit of information your company handles is at risk.
A solution is closer than you think.
Managed print services providers are experts at print security. They can assess your print infrastructure, pinpointing vulnerabilities and addressing them before they cause an issue. Solutions like Xerox Secure Print and others are just one way managed print providers keep your information out of the hands of unauthorized users.