With data breaches reaching some of the most high profile companies in recent years, businesses and technology providers have scrambled to create security measures to combat threats to data storage. While obvious targets have included computers and the software required to protect them, less obvious office equipment like multifunction printers (MFPs) have also required new levels of attention.
Once upon a time, the only threats that came with MFPs were human error, where a document with sensitive information might be left on a tray for unwanted viewers to find. Today’s advanced MFPs put much more on the line for your business. Modern MFPs have network capabilities that link them to other devices in your office and can be a direct link to your business’ cloud storage – putting employees’ information and sensitive business data at risk.
Here are four things you can do to secure your MFP and other devices better:
1. Multifunction Printer
Password encryption is the best way to protect the information passed through your MFP. There are numerous options for safeguarding your MFP in this way, like personal passwords, pins, and badge authentication. This system will require credentials from users to operate different functions on the MFP.
2. Mobile Printing
Mobile printing is a newer technology that is increasingly being integrated into the office. While this is an effective printing method, make sure your devices are password protected to limit users from printing.
3. Networks
As we mentioned earlier, a risk associated with your MFP is its connection to your office’s network. Be sure to install proper encryption methods and firewalls to protect your system.
4. Hard Drives
One of the most at risk features on your MFP is the hard drive. Your MFP’s hard drive stores more data than you realize, data that might put your business at risk should it be hacked. Using encryption solutions like Trusted Platform Module and Advanced Encryption Standard can protect data and automatically wipe the disk periodically.