If you have recently been introduced to Managed Print Services and want to learn more, you are in the right place. Today we will discuss the basics of Managed Print Services, which is often referred to as “MPS.” The fundamental question we will seek to answer today is, “How does Managed Print work and how does it benefit your business?”
Defining Managed Print
Quite simply, MPS is a management solution for a business’ print environment, from multifunction devices to desktop printers. MPS’ full services include features like assessments, device sales, replacements, device servicing, and supply replenishment.
Here are the three broad categories that MPS covers:
1) Assess: A thorough review of a business’ existing print environment with provided recommendations for devices.
2) Optimize: MPS seeks to consolidate an office’s devices and develop a strategy that improves print-related processes.
3) Manage: Managed Print will manage functions and offer solutions by monitoring usage, service level agreements, and device management.
How It Works
MPS functions from a software application that collects data from your business’ print environment. It monitors activity through a DCA (Data Collection Agent), that will keep an eye on supplies, meters, errors, and other data collected through your network. This data and transferred to an online portal that the MPS provider can access to set up alerts and give reports to customers.
The Benefits
MPS has an abundance of benefits for business’ like yours, but the two to focus are improved productivity and reduced costs.
Managed Print reveals the actual cost of your print-related spending, a feat that can be difficult to control because print environments can quickly get out of hand with overspending. The data that MPS collects will help you get to the bottom of your print-related spending and will assist you in creating predictable spending.
Managed Print is also utilized to streamline print environments and increase efficiency. MPS will help create a strategy to optimize your print environment’s productivity. They will help you think through the questions you wouldn’t think to ask and will ensure that your system is as productive as possible.