How much time does your team spend managing printers and copiers? No matter how you accomplish the task, it’s clear that your printer fleet must be managed in some form, but the job is often an afterthought. Unfortunately, this waiting-for-a-crisis approach can cause printing expenses to spiral out of control. There is a better way, however, and it begins with finding out where you stand.
Start with a thorough assessment.
For the average company, printing expenses come in just behind rent and employee payroll. Hidden costs keep business leaders from understanding how much their organization pays to print documents and keep equipment operational. A managed print assessment takes things in hand, analyzing workflows, device condition and placement, print volumes, color printing usage, and other applicable data. They’ll pinpoint print-related inefficiencies, wasteful printing decisions, and bottlenecks that can drive up costs and keep your employees from completing their tasks on time and within budget guidelines.
Put managed print solutions into play.
Managed print specialists optimize your print environment, focusing on your business requirements and cost reduction solutions. Their proactive approach may include a variety of strategies, starting with:
- Right-sizing your fleet and relocating devices to help employees perform tasks more efficiently.
- Solutions to divert print jobs to the most efficient and cost-effective printer.
- Automatic supply shipments to avoid shortages and administrative hassles.
- Training and helpdesk support designed to help your staff get the most value from your fleet.
- Fleet monitoring to signal technicians when an issue could impact your workflows.
- Proactive maintenance to keep copiers and printers performing with efficiency.
- Solutions to reduce nonessential printing.