Are you paying employees to trudge through paperwork every day? Many small companies rely on paper documents to drive their processes, but with electronic document management solutions for every possible type and size of business, there’s no good reason to pass up the benefits.

Adding Up the Benefits

Paper-based processes are full of holes, some of which could get your company in trouble given the highly-regulated sensitive information that is probably on many of your documents. Here’s how electronic document management can help you tame office paperwork.

  1. Digital storage solutions — Document management is more than a storage system, but it’s certainly an advantage when companies can finally get rid of thousands of paper files and the apparatus that houses them. Document management systems require no physical storage space, which means your organization can reduce costs and even put space previously occupied by filing cabinets and cardboard boxes to much better use.
  2. Improved office productivity — Filing a paper document involves several tedious steps, and at any point, documents can go missing. Document management replaces paper processes by scanning and converting documents to editable digital formats. To locate information, users initiate keyword searches. With process automation embedded into the system, documents go where they need to immediately after capturing. Employees receive notifications to keep processes moving, and collaboration and version control solutions keep everyone informed, on task and ready for their part in the process. By eliminating manual data entry procedures, small businesses save valuable time, reduce errors, and eradicate process redundancies.
  3. Security and regulatory compliance —Document management systems are heavy on security protocols, many of which address compliance issues. Tracking software keeps administrators and auditors apprised of document access and changes.

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