A Guide to Multifunction Printers

A Guide to Multifunction Printers | Segue Systems Calgary

Shopping for a multifunction printer (MFP) can be a bit daunting. MFPs offer all-in-one capability, replacing several standalones: printers, fax machines, scanners, and copiers. Each function has unique specs, and each MFP boasts different finishing options, electricity use, and quality. Here is a brief guide to get you started on the right path to your perfect MFP match.

Start Here

Finding the best MFP for your office requires taking into account your current and future needs. You want to ensure your new device can handle the amount of work you need it to, and you want it to be able to fit into your current print environment. In addition, if you know there is growth in the future, consider investing in a device that will last. To begin, consider the following:

  • Workload: how much printing/copying does the device need to be able to handle per month?
  • Connectivity: does the MFP fit with your network requirements?
  • Cost of ownership: in addition to initial costs, how much does ink and/or toner cost to replace?

Next Steps

Narrowing down your workload, connection, and budget requirements will help narrow down the selection of multifunction devices to select from. Next, you'll want to consider your quality and functionality needs. These might include:

  • Speed: how fast does it copy/print/scan? (Look for pages per minute [ppm])
  • Quality: how is the resolution and print quality? (Look for dpi)
  • Duplexing/Color: does it support double-sided printing and color printing (if you need them)?

And Finally

Determining the basics outlined above gives you a clear idea of what you should be looking for in a new MFP. Some businesses have additional requirements for their MFP based on workflows, a desire to increase efficiency, and/or specific media support.

There are so many options available from a variety of manufacturers. Finding your perfect multifunction printer can be a reality.


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