Printing is such an ordinary part of everyday business operations that many business leaders overlook it as a possible drain on revenues. That’s not a great idea, and managed print assessments are known to reveal print spends nearly as high as labor costs and rent.
Fortunately, a properly managed print environment isn’t difficult to achieve, and even with the costs absorbed by outsourcing the task, a lower print spend is a very real possibility.
To find out how your print costs line up with your revenues, ask these questions:
1. Where do we stand?
Up to 90% of business managers don’t have a firm grasp on printing costs, so if you’re fuzzy about the numbers, you’re in good company. Managed print experts can analyze your current print infrastructure and deliver hard numbers that show how much your existing structure is costing you. A fleet that’s full of inefficient devices with high energy demands and no built-in paper and toner saving features will require restructuring for the biggest payoff.
2. Do we know who’s printing what, and how much?
High print spends are usually caused by more than one culprit, and a lack of print tracking is one of them. Managed print software monitors your copiers and printers and provides your company with regular overviews of print activity. These reports provide insight into employee printing habits, device usage, and seasonal fluctuations. Find out:
- Total print volumes
- Color printing activity
- Print volumes by device, department, and employee
- Total cost per page
3. Would we benefit from Managed Print Services?
Xerox Managed Print solutions take the information gleaned from assessments and make recommendations to reduce overall spending and improve print-related productivity. Savings as high as 30% are not unusual, which is a benefit any business is willing to accept.