As a small business owner, you’re always on the lookout for new ways to reduce costs without sacrificing quality. What many business leaders don’t realize is that an unmanaged print infrastructure is often a source of hidden expenses. If your printing costs are too high, consider these tips for bringing them under control.

1. Let go of your desktop printers.

Desktop and consumer-grade printers are often the first choices for small and medium businesses. Their low sticker price and accessibility make them a convenient option for companies acquiring equipment for a new office. Unfortunately, despite their low initial purchase price, desktop printers can be costly to operate and maintain. Here’s why.

  • Inkjet cartridges for consumer-grade desktop printers are some of the most expensive inks on the market.
  • Low-end inkjet printers typically require replacement ink cartridges very quickly.
  • Consumer grade printers rarely stand up to business use, and breakdowns are a frequent occurrence.
  • Printers from department stores and big box office suppliers do not include service agreements, and limited warranties may not cover broken parts or catastrophic failures.
  • The Total Cost of Ownership for low-end devices is usually much higher than the TCO for business-grade equipment.

2. Buy only OEM toner.

It’s tempting to try to save a few dollars by purchasing non-genuine or remanufactured toner cartridges for your office laser printer. These after-market cartridges usually don’t last as long as Original Equipment Manufacturer (OEM) toner, however, and many are made of low-quality components that could damage your equipment.

3. Try Managed Print

Managed Print is another way successful businesses have found to bring printing costs under control. The benefits begin with savings as high as 30% to improved productivity and fewer equipment downtimes.

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