If you’ve heard the buzz surrounding electronic document management, you may be wondering if it’s a good fit for your company. Rocking the boat by implementing an entirely new process is always risky, and you want to be sure before you commit to something new.

Read on to find out why so many businesses just like yours have decided that document management is well worth the investment.

1. Document management, defined.

You’re already managing your documents in some form. You may have a paper-based system in place, or you may use traditional desktop PC folders. Document management is different in that it manages the entire lifecycle of documents that flow through your business. From creation, scanning, and tracking to retrieval, storage, and purging, document management is a holistic solution that stores records electronically on centralized storage repositories, making them accessible from any location with internet access.

2. What are the core benefits?

Most businesses see a return on their document management investment within six months or even less. Here’s why:

  1. As a cost-saving measure, document management is unsurpassed. Users can leverage the power of automatic filing and document retrieval to save hours each day. With traditional methods taking as much as 20 minutes per incident, the time and cost-saving benefits are phenomenal. And with no need to produce paper documents, organizations typically save big on document printing and storage costs.
  2. Increased document security and regulatory compliance are also attractive benefits of a document management system. User authentications keep unauthorized personnel out, and audit trails and tracking help your team stay on top of mandated compliance requirements.

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